ACQUISITION OF NEW MICROSOFT ENTERPRISE AGREEMENT LICENSES (BAC CONTROL NO. IP0126-0706-1)

Interested vendors are invited to participate in the bidding for the Acquisition of the following Microsoft Enterprise Agreement License subscriptions:

1. Power Apps Premium
2. Planner Plan 1 (Premium)
3. Planner and Project Plan 3 (Premium)

The contract will cover the period from 2026 to 2028.

CALENDAR OF ACTIVITIES:


ACTIVITY	DATE	TIME
Submission of Letter of Intent (LOI) and Eligibility Requirements	January 09 – 16, 2026	Until 11:59 PM of January 16, 2026
Issuance of Bid Documents	January 23, 2026	Until 11:59 PM of January 23, 2026

Interested vendors must submit the following for eligibility to participate in the bidding:

A. For All Vendors:
1. 1. Certificate of being a Microsoft Licensing Solution Provider (LSP) qualified to sell and manage Microsoft Enterprise Agreements
B. For MERALCO accredited Vendors (additional requirement):
1. 1. Certificate of MERALCO vendor accreditation
C. For Non-Accredited Vendors (additional requirements):
1. 1. Company Profile
2. 2. Securities & Exchange Commission (SEC) Registration Certificate
3. 3. Latest Audited Financial Statement (AFS) for the last three (3) years with the signed and notarized “Sworn Affidavit of Truth and Accuracy of Submitted Documents”
4. 4. Duly updated Department of Labor and Employment (DOLE) Department Order (DO) 174 Certificate of Registration

Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.

The Letter of Intent (LOI) and the above-mentioned eligibility requirements must be submitted via email as PDF file attachments using a business email address only that includes the company's domain name. As part of cybersecurity protection, email addresses created from non-secure, free, or open third-party domains or sources will not be accepted as a company’s email address. Submission of eligibility documents through external document sharing platforms is discouraged.

The following shall also serve as basis during the bid evaluation:

1. Contractor shall submit official documentation issued by Microsoft, explicitly confirming their accreditation, appointment, or eligibility to sell and manage Microsoft Enterprise Agreements. The provided documentation must be current and valid at the time of submission and must remain so throughout the duration of the contract.

MERALCO reserves the right to:

1. Accept any bid and to reject any or all bids and/or to annul the bidding process in its entirety, at any time prior to award of contract, without thereby incurring any liability to the affected bidders or any obligation to inform the participating bidders of the ground for Meralco’s action; and
2. Issue an addendum to the Invitation to Bid at any time as a result of questions, change in schedule, or other relevant matters.

Interested vendors may obtain further information through the MERALCO Bids and Awards Committee Secretariat and Category Management for ICT via email to Meralco_BAC_Secretariat@meralco.com.ph and group.platform.cyber@meralco.com.ph, respectively.

Vendors must submit a Letter of Intent (LOI) in portable document format (PDF) with the required supporting documents via email to Meralco_BAC_Secretariat@meralco.com.ph and group.platform.cyber@meralco.com.ph using business email address. The Letter of Intent and eligibility documents must be received not later than 11:59 PM of January 16, 2026. Late submissions, whether complete or partially received in our servers, will be considered invalid. The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements. Subsequent bid submission for eligible vendors must also be as file attachments using business email address only. LOI email subject format should be: IP0126-0706-1 | LOI | ACQUISITION OF NEW MICROSOFT ENTERPRISE AGREEMENT LICENSES | VENDOR NAME.

Bid Document Fee (non-refundable): No Bid Fee

(sgd.)

LUISITO B. ACUÑA

Chairman, MERALCO Bids and Awards Committee

MERALCO employs strict cybersecurity controls. Kindly refer to the following link for the Vendor Cybersecurity Advisory:
https://company.meralco.com.ph/news-and-advisories/supply-chain-management-invitations-bid

ACQUISITION OF NEW MICROSOFT ENTERPRISE AGREEMENT LICENSES (BAC CONTROL NO. IP0126-0706-1)

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