CONTRACT FOR MOTOR VEHICLE REGISTRATION SERVICES AND OTHER RELATED SERVICES (BAC CONTROL NO. CS0924-0285-1)
Interested vendors are invited to participate in the bidding for the Motor Vehicle Registration Services and Other Related Services for MERALCO – Facilities and Safety Management (FSM) Office.
SCOPE OF WORK:
MERALCO is in need for a technical support service that could process all MERALCO’s fleet registration, Company Vehicle Assignment Program (CVAP), processing of Traffic Violation, and other related services. The scope also includes processing requests for Duplicate Plate/Certificate of Registration, and filing applications for Philippine National Police-Highway Patrol Group (PNP-HPG) Motor Vehicle Clearance upon completion of all necessary documents for the transfer.
This service is essential for the operation of MERALCO’s Fleet Management to update all vehicle registration in compliance with the Land Transportation Office (LTO), Metropolitan Manila Development Authority (MMDA), and various LGUs.
|
ACTIVITY |
DATE |
TIME |
|
Submission of Letter of Intent (LOI) and Eligibility Requirements |
September 30 – October 07, 2024 |
Until 11:59 PM of October 07, 2024 |
|
Issuance of Bid Documents |
October 15, 2024 |
Until 11:59 PM of October 15, 2024 |
Interested vendors must submit the following for eligibility to participate in the bidding:
- For MERALCO Accredited Vendors:
- Certificate of MERALCO vendor accreditation wherein the accreditation must be similar to the Product ID for Motor Vehicle Registration and Other Related Services.
- For Non-Accredited Vendors:
- Company Profile
- Latest Audited Financial Statement
- Securities & Exchange Commission (SEC) Registration Certificate
- List of Completed and Ongoing Projects for the past five (5) years that are similar to Motor Vehicle Registration and Other Related Services
- Duly updated Department of Labor and Employment (DOLE) Department Order (DO) 174 Certificate of Registration
The Letter of Intent (LOI) and the above-mentioned eligibility requirements must be submitted via email as PDF file attachments using a business email address only that includes the company's domain name. As part of cybersecurity protection, email addresses created from non-secure, free, or open third-party domains or sources will not be accepted. Eligibility documents submitted through external document links shall also not be accepted. Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.
The following shall also serve as basis during the bid evaluation:
- Has a track record of about five (5) years’ experience, supported by a Certificate of Satisfactory Performance, in implementing the required Motor Vehicle Registration Services and Other Services;
- Capability to deploy 6 personnel by January 01, 2025, with appropriate operational knowledge and skills in Motor Vehicle Registration and Other Related Services.
MERALCO reserves the right to:
- Accept any bid and to reject any or all bids and/or to annul the bidding process in its entirety, at any time prior to award of contract, without incurring any liability to the affected bidders;
- Issue an addendum to the Invitation to Bid at any time as a result of questions, changes in acquisition schedule, or other relevant matters.
Interested vendors may obtain further information through the MERALCO Bids and Awards Committee Secretariat via email to Meralco_BAC_Secretariat@meralco.com.ph and group.networks.retail.services@meralco.com.ph.
Vendors must submit a Letter of Intent (LOI) in PDF format with the required supporting documents via email to Meralco_BAC_Secretariat@meralco.com.ph and group.networks.retail.services@meralco.com.ph using a business email address, not later than 11:59 PM, October 07, 2024. The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements. Subsequent bid submissions for eligible vendors must also be as file attachments using a business email address only.
Bid Document Fee (non-refundable): Maximum of ₱7,000.00 (VAT Ex. shall be paid upon submission of bid documents)
(sgd.)
Chairman, MERALCO Bids and Awards Committee
https://company.meralco.com.ph/news-and-advisories/supply-chain-management-invitations-bid
