CONTRACTS FOR ADMINISTRATIVE SUPPORT AND ENCODING SERVICES (BAC CONTROL NO. CS0924-0284-1)
Interested vendors are invited to participate in the bidding for the Administrative Support and Encoding Services for any or all of the following requirements below:
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NO. |
CONTRACT DESCRIPTION |
AREA |
OFFICES |
SCOPE |
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1 |
Administrative Services |
North Distribution Services |
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Minimum Resource Requirement: 99 administrative personnel |
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Central Distribution Services |
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South Distribution Services |
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MERALCO Operating Center (MOC) |
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Sub-Transmission Services (STS) |
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2 |
Encoding Services |
North Distribution Services |
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Minimum Resource Requirement: 576 encoders |
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Central Distribution Services |
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South Distribution Services |
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MERALCO Operating Center (MOC) |
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Sub-Transmission Services (STS) |
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CALENDAR OF ACTIVITIES |
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ACTIVITY |
DATE |
TIME |
|
Submission of Letter of Intent (LOI) and Eligibility Requirements |
September 30 – October 07, 2024 |
Until 11:59 PM of October 07, 2024 |
|
Issuance of Bid Documents |
October 15, 2024 |
Until 11:59 PM of October 15, 2024 |
Interested vendors must submit the following for eligibility to participate in the bidding:
- For MERALCO Accredited Vendors:
- Certificate of MERALCO vendor accreditation wherein the accreditation must be similar to the Product ID for Administrative Support and Encoding Services or related service.
- For Non-Accredited Vendors:
- Company Profile
- Latest Audited Financial Statement
- Securities & Exchange Commission (SEC) Registration Certificate
- List of Completed and Ongoing Projects for the past five (5) years that are similar to Administrative Support and Encoding Services or related service.
- Duly updated Department of Labor and Employment (DOLE) Department Order (DO) 174 Certificate of Registration
The Letter of Intent (LOI) and the above-mentioned eligibility requirements must be submitted via email as PDF file attachments using a business email address only that includes the company's domain name. As part of cybersecurity protection, email addresses created from non-secure, free, or open third-party domains or sources will not be accepted as a company’s email address. Eligibility documents submitted through external document links shall also not be accepted. Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.
The following shall also serve as basis during the bid evaluation:
- Has a track record of about five (5) years’ experience, supported by a Certificate of Satisfactory Performance, in Administrative Support and Encoding Service;
- Capability to deploy at least 675 personnel by January 1, 2025, with appropriate operational knowledge and skills in Administrative Support and Encoding Services.
MERALCO reserves the right to:
- Accept any bid and to reject any or all bids and/or to annul the bidding process in its entirety, at any time prior to award of contract, without thereby incurring any liability to the affected bidders or any obligation to inform the participating bidders of the ground for MERALCO’s action;
- To issue an addendum to the Invitation to Bid at any time as a result of questions, change in acquisition schedule, or other relevant matters.
Interested vendors may obtain further information through the MERALCO Bids and Awards Committee Secretariat via email to Meralco_BAC_Secretariat@meralco.com.ph and group.networks.retail.services@meralco.com.ph.
Vendors must submit a Letter of Intent (LOI) in portable document format (PDF) with the required supporting documents via email to Meralco_BAC_Secretariat@meralco.com.ph and group.networks.retail.services@meralco.com.ph using business email address, not later than 11:59 PM, October 07, 2024. The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements. Subsequent bid submission for eligible vendors must also be as file attachments using business email address only.
Bid Document Fee (non-refundable): Maximum of ₱100,000.00 (VAT Ex. shall be paid upon submission of bid documents).
