FIVE-YEAR CONTRACT FOR THE MAINTENANCE SERVICES OF AIR-CONDITIONING UNITS AND HOUSEKEEPING FOR VARIOUS MERALCO TELECOMMUNICATION ROOMS (BAC CONTROL NO. NF0526-0847-1)

Interested vendors are invited to participate in the bidding for the Five-Year Contract for the Maintenance Services of Air-conditioning Units and Housekeeping for Various MERALCO Telecommunication Rooms.

SCOPE OF WORK:

1. Preventive Maintenance Services (PMS) of ACUs
2. Housekeeping Services and Consumables
3. Corrective Maintenance Services of ACUs
4. Troubleshooting & Repair
5. Parts Replacement
6. Warranty (at least 1 year)

CALENDAR OF ACTIVITIES:

ACTIVITY	DATE	TIME
Submission of Letter of Intent (LOI) and Eligibility Requirements	June 04 – 11, 2026	Until 11:59 PM of June 11, 2026
Issuance of Bid Documents	June 22, 2026	Until 11:59 PM of June 22, 2026

Interested vendors must submit the following for eligibility to participate in the bidding:

A. For All Vendors:
1. 1. Latest Audited Financial Statement (AFS) or Financial Statement as of April 2026 with the signed and notarized "Sworn Affidavit of Truth and Accuracy of Submitted Documents"
2. 2. List of three (3) similar completed projects including those undertaken outside MERALCO with the following details:
  1. a. Project Name
  2. b. Project Scope
  3. c. Project Status (% of Completion)
  4. d. Target Date of Project Completion
  5. e. Signed Certificate of Completion (COC) and pictures of similar completed projects
3. 3. Company Profile
  1. a. Company Overview
  2. b. Organization Type
  3. c. Line of Business
  4. d. Date of registration
  5. e. Chairman/CEO
  6. f. Annuel expense for the last three years
4. 4. Must not have pending case with MERALCO or other companies upon submission of letter of intent.
5. 5. Must not have reported unsatisfactory vendor performance upon submission of letter of intent.
B. For MERALCO Accredited Vendors (additional requirements):
1. 1. Certificate of MERALCO vendor accreditation. If the accreditation is for renewal, please also submit proof that you are undergoing the accreditation renewal process.
2. 2. Must be accredited to similar product ID or related requirement.

Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.

The Letter of Intent (LOI) and the above-mentioned eligibility requirements must be submitted via email as PDF file attachments using a business email address only that includes the company's domain name. As part of cybersecurity protection, email addresses created from non-secure, free, or open third-party domains or sources will not be accepted as a company's email address. Submission of eligibility documents through external document sharing platforms is discouraged.

MERALCO reserves the right to:

1. Accept any bid and to reject any or all bids and/or to annul the bidding process in its entirety, at any time prior to award of contract, without thereby incurring any liability to the affected bidders or any obligation to inform the participating bidders of the ground for MERALCO's action; and
2. Issue an addendum to the Invitation to Bid at any time as a result of questions, change in acquisition schedule, or other relevant matters.

Interested vendors may obtain further information through the MERALCO Bids and Awards Committee Secretariat and Category Management for Core Support via email to Meralco_BAC_Secretariat@meralco.com.ph and group.Engineering.Construction@meralco.com.ph, respectively.

Vendors must submit a Letter of Intent (LOI) in portable document format (PDF) with the required supporting documents via email to Meralco_BAC_Secretariat@meralco.com.ph and group.Engineering.Construction@meralco.com.ph using business email address. The Letter of Intent and eligibility documents must be received not later than 11:59 PM of June 11, 2026. Late submissions, whether complete or partially received in our servers, will be considered invalid. The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements. Subsequent bid submission for eligible vendors must also be as file attachments using business email address only. LOI email subject format should be: NF0526-0847-1 | LOI | FIVE-YEAR CONTRACT FOR THE MAINTENANCE SERVICES OF AIR-CONDITIONING UNITS AND HOUSEKEEPING FOR VARIOUS MERALCO TELECOMMUNICATION ROOMS | VENDOR NAME.

Bid Document Fee (non-refundable): Maximum of ₱ 9,500.00 (VAT Ex. shall be paid upon submission of bid documents)

(sgd.)

LUISITO B. ACUÑA

Chairman, MERALCO Bids and Awards Committee

MERALCO employs strict cybersecurity controls. Kindly refer to the following link for the Vendor Cybersecurity Advisory:
https://company.meralco.com.ph/news-and-advisories/supply-chain-management-invitations-bid

FIVE-YEAR CONTRACT FOR THE MAINTENANCE SERVICES OF AIR-CONDITIONING UNITS AND HOUSEKEEPING FOR VARIOUS MERALCO TELECOMMUNICATION ROOMS (BAC CONTROL NO. NF0526-0847-1)

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