PURCHASE OF MEDIA CONVERTERS (BAC CONTROL NO. IP0426-0831-1)

Interested vendors are invited to participate in the bidding for the Supply of twelve (12) units of Media Converters with the following details:

1. 2RU Rack Mountable
2. 16 Ports SFP (10/100/1000) (Multimode/Singlemode)
3. 16 Ports Copper (RJ45)
4. High Flexibility with Hot plug-and-play SFP
5. Full duplex-flow-control pressure
6. Full-positioned LEDs to indicate power and network status
7. Dual Power Supply
8. Inclusive of 19'' Rackmount Frame, 3-slots, 1U

CALENDAR OF ACTIVITIES:

ACTIVITY	DATE	TIME
Submission of Letter of Intent (LOI) and Eligibility Requirements	May 05 – 12, 2026	Until 11:59 PM of May 12, 2026
Issuance of Bid Documents	May 22, 2026	Until 11:59 PM of May 22, 2026

Interested vendors must submit the following for eligibility to participate in the bidding:

A. For MERALCO Accredited Vendors:
1. 1. Certificate of MERALCO vendor accreditation. If the accreditation is for renewal, please also submit proof that you are undergoing the Accreditation renewal process.
2. 2. Certificate of Authorized Distributorship or Authorized Reseller Certificate as proof that Vendor is an authorized local partner or reseller of the proposed product.
B. For Non-Accredited Vendors:
1. 1. Company Profile
2. 2. Securities & Exchange Commission (SEC) Registration Certificate
3. 3. Latest Audited Financial Statement (AFS) for the last three (3) years with the signed and notarized “Sworn Affidavit of Truth and Accuracy of Submitted Documents”
4. 4. Certificate of Authorized Distributorship or Authorized Reseller Certificate as proof that Vendor is an authorized local partner or reseller of the proposed product.

Non-accredited vendors must undergo the MERALCO accreditation process and must already be accredited by the time of the award.

The Letter of Intent (LOI) and the above-mentioned eligibility requirements must be submitted via email as PDF file attachments using a business email address only that includes the company's domain name. As part of cybersecurity protection, email addresses created from non-secure, free, or open third-party domains or sources will not be accepted as a company’s email address. Submission of eligibility documents through external document sharing platforms is discouraged.

The following shall also serve as basis during the bid evaluation:

1. Assessment of vendor’s financial condition through financial review. To be considered for the award, vendors must be able to show a gross revenue or capitalization that exceeds the total project value.
2. Offered product or solution is compliant to the minimum standard specifications of MERALCO, with no unresolved quality issues, and with no history of poor delivery performance.

MERALCO reserves the right to:

1. Accept any bid and to reject any or all bids and/or to annul the bidding process in its entirety, at any time prior to award of contract, without thereby incurring any liability to the affected bidders or any obligation to inform the participating bidders of the ground for MERALCO’s action; and
2. Issue an addendum to the Invitation to Bid at any time as a result of questions, change in acquisition schedule, or other relevant matters.

Interested vendors may obtain further information through the MERALCO Bids and Awards Committee Secretariat and Category Management for ICT via email to Meralco_BAC_Secretariat@meralco.com.ph and group.platform.cyber@meralco.com.ph, respectively.

Vendors must submit a Letter of Intent (LOI) in portable document format (PDF) with the required supporting documents via email to Meralco_BAC_Secretariat@meralco.com.ph and group.platform.cyber@meralco.com.ph using business email address. The Letter of Intent and eligibility documents must be received not later than 11:59 PM of May 12, 2026. Late submissions, whether complete or partially received in our servers, will be considered invalid. The Bid Documents shall only be provided to vendors who submit an LOI and meet the eligibility requirements. Subsequent bid submission for eligible vendors must also be as file attachments using business email address only. LOI email subject format should be: IP0426-0831-1 | LOI | PURCHASE OF MEDIA CONVERTERS | VENDOR NAME.

Bid Document Fee (non-refundable): Maximum of ₱ 4,000.00 (VAT Ex. shall be paid upon submission of bid documents)

(sgd.)

LUISITO B. ACUÑA

Chairman, MERALCO Bids and Awards Committee

MERALCO employs strict cybersecurity controls. Kindly refer to the following link for the Vendor Cybersecurity Advisory:
https://company.meralco.com.ph/news-and-advisories/supply-chain-management-invitations-bid

PURCHASE OF MEDIA CONVERTERS (BAC CONTROL NO. IP0426-0831-1)

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